Students: enrollment, details & reports

Students lists the records available to your role. Use search and academic/status filters before creating a new record. Cards and Table are alternate presentations of the same permitted results; pagination controls which records are loaded, not your role.

Open a student to review their report. Admin has organization-wide management access. Teacher access can be narrower and mutation or export actions can require a custom permission. Students use their own academic report rather than this directory.

The add form collects identity, contact and academic enrollment details. Link the student to the correct batch, class and subjects; these relationships determine which academic content and reports the student can access. Additional personal and emergency-contact fields should contain accurate information provided by the institution.

Use the registration email intended for this student's account. A duplicate active account email is rejected. Deleted student or teacher accounts use the application's deleted-email handling so a legitimately removed email can be reused; do not delete a valid account just to bypass enrollment problems.

Profile separates student identity, contact, enrollment and emergency-contact information. Authorized managers can use Edit to correct a record and Delete to remove it through a confirmation. This is a management view, not a self-service form for the student.

Sensitive details, staff notes and emergency data are not promised to every Teacher or Student. Students opening their own report can receive a different set of tabs instead of the staff Profile view. Read the report's permission state rather than assuming every viewer should see all fields.

Academics shows the subjects linked to the student with class/batch context and curriculum progress. Follow a subject link to inspect chapters, topics, assignments and resources. The same student can have multiple linked academic contexts.

A subject missing from this tab usually needs an enrollment or scope review. A teacher's report can be limited to shared assigned subjects, so it may not reproduce Admin's entire view. Progress describes curriculum state and is not the same measure as the student's assignment marks.

Reports combines attendance and assignment outcomes for the visible academic context. Use All time, Last 30 days, Last 90 days or Last year where offered. Changing the report period refreshes metrics and rows; it does not delete older attendance or submissions.

Interpret unsubmitted, submitted and evaluated work separately. A zero score is a valid result and must not be read as missing data. Assignment completion, submission rate and average marks measure different stages of the workflow. Empty charts may simply mean that no matching records exist in the selected period.

Leave lists requests associated with the student, including date ranges, scope and decision status. Leave reasons or review explanations can be restricted even when a viewer can see a status. Applying for leave and approving leave are separate actions.

Student exports are available from authorized directory/export controls, not as a way to bypass field permissions. Choose the intended scope and filters and inspect the downloaded file. If the export control is absent, a teacher may need the Students export grant; if an empty file is produced, confirm the academic filters and selected population.

Export opens a dedicated scope/date dialog. Review the academic filters and whether the export is for a directory population or one person's detail context. Select the available full or custom date range, then download the Excel file.

A custom range needs a valid From and To date with the end not before the start. Inspect the result before sharing. Exported personal information should remain in an institution-approved private location.

Basic Information includes the profile image, full name, email and phone, followed by Batches, Classes and Subjects. Academic selectors depend on the selected parent context. Selecting a batch narrows class choices; class choices narrow subjects. Review the selected chips before saving.

A profile photo is optional and uses the validated crop workflow. Name and email identify the account; enrollment should use the intended email, not a temporary shared staff address. Changing a parent academic selection can require choosing the correct descendants again.

Show More Details expands additional fields rather than opening another tab. These include gender, a specified value when Other is chosen, date of birth, joining date, department, city, state, country and staff notes. Use the actual joining date rather than the day a correction is made.

Enter optional information only when needed for the institution's work and provided accurately. Date of birth cannot be a future date. If validation finds an error in a collapsed optional field, the form can expand the details to reveal the problem.

The expanded form has an Emergency Contact Information section with contact person, relation, primary phone, additional phone and email. These describe the emergency contact, not the student's own sign-in identity.

Confirm the relationship and contact values through the institution's approved process. A change here does not change the student account email or create an account for the guardian.